TERMS AND CONDITIONS

Effective Date: 10th April 2026 These terms govern the use of services provided by Clear

Check Compliance Ltd.

1. AGREED SERVICES & POSITIONING

  • 1.1 Clear Check Compliance Ltd (hereinafter "the Company") provides specialised personnel security vetting and regulatory governance services, including HMG Baseline Personnel Security Standard (BPSS) verification, Civil Aviation Authority (CAA) background checks, and Healthcare compliance onboarding frameworks.

  • 1.2 The Client explicitly acknowledges that the Company acts solely as an independent, third-party Vetting Agent. The Client remains the sole legal Sponsor responsible for ultimate hiring decisions and official portal submissions.

  • 1.3 The Company does not independently award National Security Clearances (SC/DV) or physical Airport Airside Passes.

2. CLIENT OBLIGATIONS & DATA PROVISION

  • 2.1 By engaging our services, the Client agrees to provide accurate, complete information and ensure they possess a valid lawful basis under the UK GDPR to transfer Candidate personal data to the Company.

  • 2.2 The Company relies entirely on the accuracy and honesty of data provided by Candidates. The Company accepts no liability for sophisticated, fraudulent credentials or forged records submitted by a Candidate that could not be detected via standard visual, non-automated manual inspections.

3. THIRD-PARTY DISCLOSURES & PASS-THROUGH COSTS

  • 3.1 All official third-party statutory fees, including but not limited to the Disclosure Scotland Basic disclosure processing fee (currently £25), are classified as Pass-Through Costs.

  • 3.2 The Company will fund these statutory fees upfront on behalf of the Candidate and itemize them explicitly on the Client's invoice. The Client agrees to reimburse all Pass-Through Costs in full, regardless of whether the Candidate passes or fails the background screening framework.

  • 3.3 Standard payment terms are strictly 14days from the invoice date unless otherwise specified in an active Work Order. The Company reserves the right to suspend active vetting pipelines if invoices become overdue.

  • 3.4 Candidate Non-Cooperation: The Client acknowledges that the velocity of the vetting process relies on the active cooperation of the Candidate. If a Candidate fails to provide the required identity documents, reference details, or statutory consent within fourteen (14) days of the Company's initial intake request, the Company reserves the right to archive the case file as a "Dead File". The Client will be invoiced a flat admin handling fee of £50 for the aborted file, and any subsequent reactivation will be treated as a brand-new case initiation.

4. STRICT LIMITATION OF LIABILITY

  • 4.1 The Company provides background screening based on data available at the specific time the check is executed. The Company gives no warranty, express or implied, regarding a Candidate's future workplace behavior, honesty, or performance.

  • 4.2 The Company shall not be liable to the Client for any direct, indirect, or consequential financial losses, project delays, contract defaults, fines, or operational disruptions arising from a Candidate's actions, even if that Candidate was cleared through a BPSS or aviation pre-check framework.

  • 4.3 The Company accepts no liability if an Airport ID Centre, the CAA, the Ministry of Defence (MOD), or United Kingdom Security Vetting (UKSV) rejects a Candidate’s final pass application or clearance referral following the delivery of our pre-verification files.

  • 4.4 The Company’s total aggregate liability to the Client under this Agreement for any single claim or series of related claims shall be strictly capped at the total professional fees paid by the Client to the Company for that specific Candidate file.

  • 4.5 Live Visual Verification Bounds: As a provider utilizing manual, non-automated visual verification workflows in alignment with HMG BPSS manual backup policies, the Company's verification is strictly limited to confirming that the physical document presented by the Candidate matches the live video stream interface. The Company provides no forensic warranty against deepfake digital manipulations, advanced synthetic identity fraud, or hyper-realistic document counterfeits that cannot be reasonably identified via standard high-definition video inspection.

5. REGULATORY DATA RETENTION & CONFIDENTIALITY

  • 5.1 We treat all client information as strictly confidential and handle it in accordance with applicable UK data protection laws.

  • 5.2 The Company will securely retain Candidate background evidence and completedAnnex B Verification Records for a maximum period of 5 years to satisfy potential Ministry of Defence or civil aviation regulatory audit cycles, after which files are permanently purged.

  • 5.3 Professional Registry Limitations: For Healthcare Workforce Compliance services, the Company’s verification of professional bodies (including but not limited to the SSSC, NMC, and GMC) represents a statement of the Candidate's active status precisely at the date and time the registry lookup is executed. The Company assumes no ongoing duty or liability to monitor or report subsequent regulatory suspensions, warnings, or disciplinary actions enacted after the final Vetting Pack has been dispatched to the Client.

6. CONTRACT TERMINATION

  • 6.1 We reserve the absolute right to refuse or immediately terminate services where false information is provided, or where legal, conflict of interest, or compliance concerns arise.

7. GOVERNING LAW & JURISDICTION

  • 7.1 These terms, and any disputes arising from them, are governed exclusively by the Laws of Scotland, and both parties submit to the exclusive jurisdiction of the Scottish Courts.

8. CONTACT

Clear Check Compliance Ltd

Registered in Scotland No. SC885945

Email: Enquiries@clearcheckcompliance.co.uk

For more information check out our website:

www.clearcheckcompliance.co.uk